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Position Title:Lease Administrator
Department:Lease Administration
Location:South Park
City/State:Charlotte / NC
Email resume to:lhcareers@lincolnharris.com
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Position Description:
Responsible for the integrity of the clients’ property databases (AR, AP, Lease Admin) and accurate and timely reporting in accordance with contractual commitments. Ensure high levels of client satisfaction and standards of service excellence are maintained.

DUTIES AND RESPONSIBILITIES include the following:
Abstract Leases and Amendments, maintaining information in MRI, Yardi and, Excel.

Track and maintain all critical data in the various systems for rental increases, renewal options, expirations/terminations, and all other critical data and dates in MRI, Yardi, and Excel.

Review and approve all tenant correspondence from Property Managers for accuracy.

Review and process year-end Operating Expense reconciliations that include CAM, Taxes and Insurance from Property Managers and Landlords to ensure lease compliance.

Check various banks daily for lockbox and ACH/Wire monthly rental payments for all managed properties.

Deposit all monthly rental payments received by check into various RDS machines.

Bank runs, as needed, for various properties that are not set up with an RDS machine.

Accurately post all monthly rental payments to tenant ledgers in the various MRI Accounting Systems and Yardi.

Communicate with Property Management team in regards to discrepancies between cash receipts and monthly rental charges.

Set up new RDS machines as we take on new properties/banks.

Assist Property Management in the monthly rent up process to bill rental charges for Base Rent, CAM, Taxes and Insurance.

Oversee monthly sales spreadsheets that property management maintains. Ensure they are getting monthly sales from all of the retail tenants.

Enter monthly sales into MRI.

Track and process monthly percentage rent calculations.

Assist Property Management with Account Balance Reconciliations.

Daily mail pickup for Lincoln Harris. Sort through mail to pull out tenant payments.

Communicate verbally and in writing with management, clients, property managers, landlords, and internal associates.

Interact, coordinate, and communicate with others; identify problems and resolve potential conflicts.

Assist with various projects as they arise.

Create lease files for new leases and assist with filing lease correspondence.

Handle other duties as assigned.
Position Requirements:
Four year college degree is preferred.

At least two years of experience in Accounts Receivable, Lease Administration, property management/real estate related field.

Strong knowledge of Accounts Receivable.

Strong ability to pay attention to detail and to multi-task using time management and organizational skills.

Experience with MRI and Yardi a plus.

Intermediate proficiency in Excel

Must be a self-starter with the ability to work independently and produce results with minimum supervision.

Ability to understand and interpret commercial lease terminology.

Working knowledge of legal documents including lease agreements and amendments.

Ability to communication with all levels of management effectively.

Excellent verbal and written communication skills.

Ability to proofread documents as well as spreadsheets for completion and accuracy.

Strong comprehension of mathematical concepts.
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